--- title: HRHive for HR consultants canonical_url: https://hrhive.co.uk/advisers/hr-consultants/ content_type: adviser summary: "HRHive gives you one login and a separate, tidy record for every client: people, contracts, documents, policies and deadlines. A portfolio view shows what needs attention across all your clients, and you open any client to deal with it." audiences: - adviser - hr_consultant jurisdiction: uk status: published last_updated: 2026-10-05 --- # Run HR across every client from one place. > HRHive gives you one login and a separate, tidy record for every client: people, contracts, documents, policies and deadlines. A portfolio view shows what needs attention across all your clients, and you open any client to deal with it. ## How you work with clients Each client has its own organisation in HRHive. You have one login, and each client invites you into their organisation with the role you agree. 1. **Your client invites you.** Their owner or an administrator sends the invitation by email and chooses your role, such as HR, compliance or a read-only auditor. 2. **You sign in.** With a one-time link, an emailed code or a passkey. There are no passwords. 3. **You see every client together.** The portfolio view shows what needs attention across all your clients. 4. **You open a client to deal with it.** The organisation switcher takes you into one client, with your role in it. Home shows what needs attention there: what is missing, what is due and who needs to act. Nothing from another client appears in it. What you see depends on the role your client gives you. The roles are owner, admin, HR, manager, payroll, compliance, employee and a read-only auditor, and sensitive details such as bank, salary, National Insurance and medical information are shown only to the roles that need them. Each client's data is kept apart from every other organisation's. Important activity is recorded in an audit log that shows who acted and what changed, and that includes your work. ## What you can do in each client These are the jobs you can do in each client's organisation. - **Starters.** Send a new starter one emailed link. They give their details, emergency contact, bank details and documents, sign their contract and acknowledge policies, and you see how far they have got. - **Contract records and written statements.** Build a written statement of employment particulars from plain questions that cover every required heading. The date it was given is recorded separately from the signature, and signing leaves a sealed copy with an audit certificate for every signer. The templates are labelled for legal review, so you check the wording before you use them. - **Employee details.** Each person has one record, whether they are an employee, a worker, an individual subcontractor or an agency worker: details, address history, emergency contacts, employment history and a timeline. If a client already has HR folders, you can import them as a ZIP, or import a CSV. HRHive matches files to people, you review everything before it is saved, and an import can be rolled back. - **Holiday and sickness.** Holiday requests, approvals, balances, carry-forward and bank holidays are recorded for each person. Sickness absence is recorded as leave, with a restricted sick note document and a return to work form. HRHive does not calculate sick pay. - **Workforce documents.** Upload documents against a person or the organisation. There are 38 built-in types, with versions, expiry and review dates and a review queue. Reminders go out 90, 60, 30, 14 and 7 days before something expires, and on the day. - **Policies.** Send a versioned policy to everyone, a department, a location or one person. Each person acknowledges receipt online or on paper, and you can print the register. - **Leavers.** Setting a leaving date creates an offboarding checklist and tells payroll, HR and the manager. The record is archived with its retention date. - **Subcontractors.** Record each supplier by arrangement and tier. HRHive requires a signed right to work written statement before work starts, and tracks assurances, audits, insurance expiry and a chain register. - **Compliance actions.** The compliance overview ranks what needs attention across right to work, supply chain, contracts, data protection and status, and shows what is up to date. Each item says what to do next, such as start a follow-up, request a document or send a reminder. - **Evidence.** When someone asks, print the personnel file, a right to work check record, a Subcontractor Pack, a Workforce Register or a Compliance Summary. This is a client's compliance overview, as you see it after you switch into the client. **Compliance overview** Needs action now: 1 · Due soon: 2 · Areas all clear: 3 - Brick & Co, Required document missing before work begins — Needs action now - James Patel, Right-to-work follow-up due in 12 days — Due soon - Calder Scaffolding Ltd, Insurance expires next week — Due soon ## Right to work: what an adviser can and cannot do Right to work is the one area where we ask advisers to stay a step back. The responsibility sits with the employer, so HRHive is built around that. > **What the guidance says** > > A check carried out independently by an external third party, such as an adviser, recruiter or bureau, does not give the employer a statutory excuse, which is the protection a properly made check gives. The employer can delegate the check to someone acting under its control and direction who is accountable to it. The employer stays responsible for it. > **In HRHive** > > You can see where each check stands, ask your client for documents and information, chase what is outstanding and assign the check to the person who should complete it. > > The check itself is completed by someone your client has authorised, acting under the client's control. HRHive records who made it, when and how, and locks the record when it is complete. > > HRHive records the check. It does not perform it, and it does not contact the Home Office or an identity provider for anyone. You can still help a check happen on time. HRHive reminds the client 90, 60 and 30 days before a follow-up is due, and on the day, and you can see the dates. Right to work checks by third parties explains the rule in plain English. ## Across all your clients - **A portfolio view across your clients.** Actions, expiries and urgent items from every client together on one screen. - **Shared templates and playbooks.** Set something up once and use it across clients. - **Your own branding.** Your name on the documents your clients see, and for larger practices a fully branded experience, with Adviser Pro and white label. - **Referral and wholesale arrangements.** Ways to work with HRHive commercially if you bring clients to it. See the [partner programme](https://hrhive.co.uk/advisers/partner-programme/). If you manage HR for many clients, tell us how you work. ## Who this is for HRHive suits HR consultants and practices who look after small and medium-sized businesses, many of them without an HR department, and who want each client's people, documents and deadlines in order and ready to show. It is a good fit if your clients are happy to invite you into their own organisation. It is not the right fit if you need payroll, timesheets, rotas or recruitment software. HRHive does none of those. ## What it costs The adviser account is free. Each client organisation is priced on its own active workforce, not on how many advisers work in it. [Adviser pricing](https://hrhive.co.uk/advisers/pricing/) has the detail. ## Frequently asked questions ### Can I see all my clients on one screen? Yes. The portfolio view shows the actions, expiries and urgent items from every client together. Open any client from it to deal with what needs attention. ### Can I carry out a right to work check for a client? No. A check carried out independently by an adviser does not give your client a statutory excuse. You can see where each check stands, ask for documents, chase and assign the check. Someone your client has authorised completes it, and HRHive records who, when and how. ### Does my client pay more because I am invited in? No. Inviting an adviser into an organisation does not change its plan. Each client is priced on its own active workforce. ### Can I use the same templates and policies for every client? Yes. Shared templates and playbooks let you set up policies, templates and forms once and use them across clients, then adjust them for each client's organisation. ### Is my work in a client's organisation recorded? Yes. Important activity is recorded in an audit log that shows who acted and what changed, and your work appears there under your name. ### What happens to a client's records if I stop working with them? The records belong to the client's organisation, not to you. The client's owner or an administrator can remove your access at any time, and everything you worked on stays with the client. ## About this page - Last updated: 5 October 2026 ## Related **In HRHive** - [Employee records and personnel files](https://hrhive.co.uk/product/employee-records/) - [Onboarding new starters with one link](https://hrhive.co.uk/product/onboarding/) - [Contracts, written statements and signing](https://hrhive.co.uk/product/contracts/) - [Right to work checks and records](https://hrhive.co.uk/product/right-to-work/) - [Compliance overview](https://hrhive.co.uk/product/compliance/) - [Evidence packs and printable records](https://hrhive.co.uk/product/evidence-packs/) **Related reading** - [Managing HR for clients: what to do, in order](https://hrhive.co.uk/start/manage-hr-for-clients/) - [HRHive for accountants](https://hrhive.co.uk/advisers/accountants/) - [HRHive for payroll bureaux](https://hrhive.co.uk/advisers/payroll-bureaux/) - [Adviser pricing](https://hrhive.co.uk/advisers/pricing/) Canonical URL: https://hrhive.co.uk/advisers/hr-consultants/ Start with HRHive: https://app.hrhive.co.uk/sign-in?next=%2Fnew%3Fhh_funnel%3Dadviser_hr%26hh_route%3Dhr_consultant%26hh_goal%3Dfirst_client_created%26hh_page%3Dadvisers%252Fhr-consultants