---
title: "HRHive: HR that tells you what needs doing"
canonical_url: https://hrhive.co.uk/
content_type: page
summary: HRHive is the workforce record and compliance system for UK small businesses and the advisers who look after them. It shows what is complete, what is missing and what needs doing next.
audiences:
  - employer
  - adviser
jurisdiction: uk
status: published
last_updated: 2026-10-05
---

# HR that tells you what needs doing.

Contracts, right to work, employee records, leave, policies and subcontractors, organised in one place. HRHive keeps track of what's missing, what's due and who needs to act.

[Start free](https://app.hrhive.co.uk/sign-in?next=%2Fnew%3Fhh_funnel%3Demployer_default%26hh_route%3Demployer%26hh_goal%3Dfirst_person_added%26hh_page%3Dhome) · [Manage HR for clients?](https://hrhive.co.uk/advisers/)

_No implementation project. No sales call required._

**Good morning.** 3 things need attention

- **James Patel**: Right-to-work follow-up due in 12 days. _(Start follow-up)_
- **Sarah Morgan**: Contract awaiting signature. _(Send reminder)_
- **Brick & Co**: Required document missing before work begins. _(Request document)_

Everything else is up to date.

## Start with your situation

Tell us what is happening and we will show you what to do, what to keep and which tool helps.

- [I'm hiring someone](https://hrhive.co.uk/start/hiring-someone/) — What to collect and check before day one
- [Someone is leaving](https://hrhive.co.uk/start/someone-leaving/) — A tidy finish and the right records
- [I use subcontractors](https://hrhive.co.uk/start/use-subcontractors/) — Who they are, where they worked and what you hold
- [An employee has raised a grievance](https://hrhive.co.uk/start/employee-raises-grievance/) — Keep it fair, dated and on record
- [Two people are in dispute](https://hrhive.co.uk/start/dispute-between-employees/) — Hear both sides and write it down
- [Someone is going to a tribunal](https://hrhive.co.uk/start/employee-going-to-tribunal/) — Time limits, conciliation and your records
- [I'm preparing for a review](https://hrhive.co.uk/start/compliance-review/) — Get your records ready to show
- [I manage HR for clients](https://hrhive.co.uk/start/manage-hr-for-clients/) — One practice, many organisations
- [I run payroll for clients](https://hrhive.co.uk/start/run-payroll-for-clients/) — Know about changes before payroll day

## Ready when someone asks.

An employee asks. A client asks. Your adviser asks. Someone reviews your records.

HRHive keeps the history and the evidence together, so the answer is one print away.

- **Employee Record** — an example of an Employee Record: personal details, employment terms, documents held, right to work status and history in one printable file.
- **Workforce Register** — an example of a Workforce Register: everyone currently engaged, in what capacity, with their status and next action.
- **Right to Work Record** — an example of a Right to Work record: the check date, method, who made it, the evidence kept and the follow-up date.
- **Subcontractor Pack** — an example of a Subcontractor Pack: the supplier, its contract and written statement, assurances, insurance, workers and engagement history.
- **Compliance Summary** — an example of a Compliance Summary: what is complete, what needs attention and what is urgent across the organisation.
- **Incident History** — an example of an Incident History: each recorded incident with date, people involved, actions taken and outcome.

## Employees. Workers. Contractors. Subcontractors. One workforce.

The people you work with are not all employed the same way. HRHive records each person for what they are, and keeps the whole picture together.

- **Employees**: Contracts, written statements, holiday, sickness, policies and their full history.
- **Workers**: The records and checks the arrangement needs, without the paperwork it does not.
- **Contractors**: Independent businesses and agency personnel, recorded for what they are.
- **Subcontractors**: Individuals and supplier workers, with their engagements, insurance and evidence.

Questions HRHive answers:

- Who currently works with us?
- Who worked at this site, and when?
- Which records are about to expire?
- Which engagement has ended?
- What is missing for this person?
- Who recorded it, and when?

Each engagement is recorded by site or project, with dates and a responsible manager.

## From first details to final record.

HRHive keeps the entire workforce relationship together, from the first email to the last record.

1. Invite — One emailed link
2. Details — Contact and emergency contact
3. Documents — Uploaded against the person
4. Contract — Written statement and signing
5. Checks — Right to work, recorded
6. Policies — Sent and acknowledged
7. Training — Videos and short quizzes _(planned)_
8. Active — One record, always current
9. Leave and sickness — Requests, balances, absence
10. Changes — Role and terms, signed variations
11. Review dates — Expiries and renewals flagged
12. Leaving — Checklist and notifications
13. Archive — Kept for the retention period

Nothing falls between systems, because it was never in more than one.

## What HRHive keeps in order

Each part is useful on its own and better together.

- **Employee records**: Details, documents, history and a timeline for every person. [More](https://hrhive.co.uk/product/employee-records/)
- **Right to work**: Guided checks, locked records and follow-ups that do not get missed. [More](https://hrhive.co.uk/product/right-to-work/)
- **Contracts and signing**: Statements and contracts from a few questions, signed with evidence. [More](https://hrhive.co.uk/product/contracts/)
- **Subcontractors and suppliers**: Statements, assurances, insurance and who worked where. [More](https://hrhive.co.uk/product/supply-chain/)
- **Reminders and expiry**: Told before something expires, not after. [More](https://hrhive.co.uk/product/reminders/)
- **Evidence packs**: Printable records, ready when someone asks. [More](https://hrhive.co.uk/product/evidence-packs/)

## Know what's missing before you need it.

HRHive compares what your organisation expects to have with what is actually on record.

**Compliance overview**

Complete: 41 · Needs attention: 4 · Urgent: 1

- Brick & Co, Required document missing before work begins — Urgent
- James Patel, Right-to-work follow-up due in 12 days — Due soon
- Calder Scaffolding Ltd, Insurance expires next week — Due soon

- It works from rules and records, so there is nothing to guess.
- Every item says who needs to act and by when.
- What is complete stays out of your way.

## Looking after more than one business?

HR consultants, accountants and payroll bureaux can be invited into each client's organisation and switch between them.

27 organisations · 483 active people · 19 actions · 4 urgent · 11 expiries coming up

- **ABC Construction**: Right-to-work action awaiting employer.
- **Jones Hospitality**: 3 onboarding actions incomplete.
- **Smith Cleaning**: Insurance expires next week.

[For HR consultants](https://hrhive.co.uk/advisers/hr-consultants/) · [For accountants](https://hrhive.co.uk/advisers/accountants/)

## HR records deserve serious security.

Facts, not slogans. Each of these is something HRHive does today.

- Each organisation's data is kept apart in the database by row-level security, which applies to every table that holds organisation data.
- Date of birth, National Insurance number and bank details are encrypted individually with AES-256-GCM, using a separate key for each organisation.
- Important activity is recorded in an audit log that shows who acted, from which device and address, and what changed. The database rejects updates and deletes on audit log entries.
- There are no passwords to steal. People sign in with a one-time link, an emailed code or a passkey.
- Owners and administrators must use a second step when they sign in, either a passkey or an authenticator-app code.
- HRHive is served over HTTPS only, with HTTP Strict Transport Security.

[Visit the Trust Centre](https://hrhive.co.uk/security/)

## Priced by the size of your workforce.

One plan size, every feature. No demo, no setup call, no implementation project.

Per organisation, per month, based on your active workforce. Prices exclude VAT. These prices are provisional.

| Active workforce | Monthly price |
| --- | ---: |
| 1 to 10 people | £9 a month |
| 11 to 25 people | £19 a month |
| 26 to 50 people | £39 a month |
| 51 to 100 people | £69 a month |
| 101 to 250 people | £119 a month |
| 251 to 500 people | £199 a month |
| More than 500 people | Talk to us |

People who have left, and people who have not started yet, do not count towards your plan.

Included on every plan:

- Every feature on every plan. You choose a plan by the size of your workforce, nothing else.
- Employees, workers, individual subcontractors and the suppliers you keep records for.
- Right to work records, supply chain records, contracts and signing.
- Reminders, the compliance overview and printable evidence packs.
- A self-service portal for the people you employ.
- Invite your accountant or HR adviser into your organisation.

## Add your first person in two minutes.

Everything else follows. HRHive tells you what is missing and what to do next.

[Start free](https://app.hrhive.co.uk/sign-in?next=%2Fnew%3Fhh_funnel%3Demployer_default%26hh_route%3Demployer%26hh_goal%3Dfirst_person_added%26hh_page%3Dhome) · [Manage HR for clients](https://hrhive.co.uk/advisers/)

## About this page

- Last updated: 5 October 2026

Canonical URL: https://hrhive.co.uk/
Start with HRHive: https://app.hrhive.co.uk/sign-in?next=%2Fnew%3Fhh_funnel%3Demployer_default%26hh_route%3Demployer%26hh_goal%3Dfirst_person_added%26hh_page%3Dhome