--- title: Compliance overview canonical_url: https://hrhive.co.uk/product/compliance/ content_type: product summary: HRHive compares what each person and supplier should have on record with what is there, and ranks the gaps across six areas. It works from rules and your records, not guesses, and what is up to date stays out of your way. audiences: - employer - adviser jurisdiction: uk status: published last_updated: 2026-10-05 --- # What is complete, what is missing and what needs doing next > HRHive compares what each person and supplier should have on record with what is there, and ranks the gaps across six areas. It works from rules and your records, not guesses, and what is up to date stays out of your way. ## What problem does this solve? Most small businesses know roughly what they should hold. What they cannot see is the gap between that and what is on file: the check that was never made, the contract still waiting for a signature, the insurance certificate that runs out next week. Finding those gaps by hand means opening every folder, and nobody does it until someone asks. ## What HRHive does - **Works out what should exist.** What a person or supplier needs depends on how they work with you: an employee, a worker, an individual subcontractor, a supplier in your chain. HRHive applies the rules for that arrangement. - **Compares it with what exists.** It looks at the records you hold: checks, signed documents, expiry dates, assessments and notices. - **Shows the difference.** What is missing, what is due and what is overdue, across six areas: right to work, supply chain, contracts and statements, data protection, engagement and status, and pensions. - **Ranks it.** The most serious comes first: people who started work without a check or whose permission has run out, then what is due soon, then notes. - **Says what to do next.** Each item says who or what it is about, what is wrong and what to do, such as "Start follow-up", "Request document" or "Send reminder", and links to the record. - **Keeps the rest quiet.** What is complete is not turned into a list to read. Home shows it as "Everything else", or says "Everything is fine." when nothing needs attention. > **Rules, records and actions. Not AI.** > > HRHive does not guess. It applies a set of rules to the records you hold and tells you what it finds. Every item links to the record it comes from, so you can see why it is there. ## How it works 1. **Record how people and suppliers work with you.** That decides what each one needs. 2. **Keep the records in HRHive.** Right to work checks, signed documents, expiry dates, status assessments, supplier evidence and privacy notices. 3. **Open Compliance.** The overview is worked out when you open it, so it is always current. 4. **Start at the top.** Open the first item and put the record right. When it is right, the item goes. 5. **Let reminders do the chasing.** Each night HRHive sends reminders for what needs action, to the people who look after that area. ## What you see Compliance opens on the overview. It shows three counts, Needs action now, Due soon and Areas all clear, then each area with its items, the most serious first. The same items also appear on Home, under Needs attention. **Compliance overview** Needs action now: 1 · Due soon: 3 · Areas all clear (of 5): 2 - Brick & Co, Supply chain: work started on 2 October 2026 but the right to work written statement isn't signed. — Needs action now - James Patel, Right to work: follow-up is due in 12 days. — Due soon - Calder Scaffolding Ltd, Supply chain: public liability insurance expires on 12 October 2026. — Due soon - Sarah Morgan, Contracts and statements: has not signed Employment contract yet. It was sent on 18 September 2026. — Due soon ## The record it creates The overview is worked out whenever you open it. When you want a dated copy, produce the Organisation Compliance Summary: where you stand in every area today, with anything that needs action, as a formal A4 document. It is a snapshot of today. HRHive does not rebuild an earlier day's overview, so keep a copy when it matters. _Example output (demo data): a Compliance Summary: what is complete, what needs attention and what is urgent across the organisation._ ## Who can do what Each person sees the areas their role allows, and nothing else. | Role | What they can do | | --- | --- | | Owner, admin and HR | See all six areas. | | Compliance | Sees right to work, supply chain, data protection, engagement and status, and pensions. Does not see contracts and statements. | | Payroll or finance | Sees engagement and status, and pensions. | | Auditor | Sees all six areas, read only. | | Manager and employee | Do not see the compliance overview. | | Adviser invited into the organisation | Sees the areas the role they are given allows. | ## What happens next Work down the list from the top. Items disappear as the records are put right, and an area counts as all clear when nothing in it needs action now or is due soon. For lists you can print or export, see [reporting](https://hrhive.co.uk/product/reporting/). To turn the same records into formal documents, see [evidence packs](https://hrhive.co.uk/product/evidence-packs/). ## Frequently asked questions ### Does HRHive use AI to decide what needs attention? No. The overview applies rules to the records you hold, and every item links back to the record it came from, so you can see why it is there. ### Why can I not see some areas? Each person sees the areas their role allows. Owners, admins and HR see all six. People with the compliance role see five, without contracts and statements. Managers and employees do not see the overview. ### Does a clear overview mean I have done everything I need to? No. It means the rules HRHive applies find nothing missing in the records you hold. HRHive cannot see what you have not recorded, and it is not legal advice. ## About this page - Last updated: 5 October 2026 ## Related **In HRHive** - [Workplace pensions: each person's record, the scheme and the dates](https://hrhive.co.uk/product/pensions/) - [Right to work checks and records](https://hrhive.co.uk/product/right-to-work/) - [Suppliers and your supply chain](https://hrhive.co.uk/product/supply-chain/) - [Reminders and expiry dates](https://hrhive.co.uk/product/reminders/) - [Evidence packs and printable records](https://hrhive.co.uk/product/evidence-packs/) - [Reports and exports](https://hrhive.co.uk/product/reporting/) Canonical URL: https://hrhive.co.uk/product/compliance/ Start with HRHive: https://app.hrhive.co.uk/sign-in?next=%2Fnew%3Fhh_funnel%3Dcompliance_overview%26hh_route%3Demployer%26hh_goal%3Dfirst_person_added%26hh_page%3Dproduct%252Fcompliance