--- title: Reports and exports canonical_url: https://hrhive.co.uk/product/reporting/ content_type: product summary: HRHive has seventeen reports on people, documents, holidays, policies, onboarding, cases, compliance and payroll changes. Search, filter and sort them, then print them or export to Excel, CSV or PDF. Each person sees only what their role allows. audiences: - employer - adviser - accountant - payroll_bureau jurisdiction: uk status: published last_updated: 2026-10-05 --- # Seventeen reports you can view, print or export > HRHive has seventeen reports on people, documents, holidays, policies, onboarding, cases, compliance and payroll changes. Search, filter and sort them, then print them or export to Excel, CSV or PDF. Each person sees only what their role allows. ## What problem does this solve? When someone asks who is missing a contract, or which documents expire this quarter, the answer is usually a spreadsheet someone rebuilds by hand. It is out of date by the time it is sent, and it can show more than the reader should see. ## What HRHive does HRHive has seventeen working reports. They are lists to act on, not dashboards to look at. | Group | Reports | | ---------- | -------------------------------------------------------------------- | | People | Employee list, Employee directory, Upcoming probation dates, Leavers | | Documents | Missing documents, Expiring documents, Expired documents | | Compliance | Company document expiry, Pension register, Sponsor readiness | | Holidays | Holiday balances, Holiday calendar | | Policies | Policy acknowledgement status | | Onboarding | Incomplete onboarding | | Cases | Case register | | Payroll | Starters and leavers (payroll), Bank detail changes to confirm | Sponsor readiness appears only if you have said you hold a sponsor licence. - Search every report, filter it by values that repeat, such as department or status, and sort it by any column. Holiday calendar, Leavers and Starters and leavers also take dates. - Print it, or export it as Excel (XLSX), CSV or PDF. What you print or export is what you saw, with the search, filters and sort you applied. - Reports that hold confidential information, such as salaries, cases and bank detail changes, say so. Report exports are recorded in the audit log. - On screen a report shows the first 1,000 rows. An export has all of them. ## How it works 1. **Open Reports.** They are grouped, with a line on what each one shows. 2. **Choose a report and narrow it down.** Search, filter and sort, and set the dates where the report takes them. 3. **Print it or export it.** Choose Print, or Export and then Excel (XLSX), CSV or PDF. 4. **Download it.** HRHive prepares the file and starts the download. It stays available for 7 days. ## What you see Reports lists what you can use, grouped, each with a one-line description. Open one to see a table with search, filters and sortable columns, and Print and Export at the top. Reports that hold confidential information carry a notice. **Documents expiring in the next 90 days** — 3 rows - Priya Nair, Driving Licence — 30 days (4 Nov 2026) - Oakridge Building Services Ltd, Employers' Liability Insurance — 43 days (17 Nov 2026) - Hannah Doyle, Professional Membership — 87 days (31 Dec 2026) Print, or export as Excel (XLSX), CSV or PDF. ## The record it creates An export is a file, recorded in the audit log with who made it and when. A printed or PDF report is marked confidential, carries your organisation's name and the date, says which filters were applied, and ends with "Generated by HRHive". The evidence packs share that layout, and the Workforce Register below is one of them. _Example output (demo data): a Workforce Register: everyone currently engaged, in what capacity, with their status and next action._ ## Who can do what Reports show only what the person asking is allowed to see. A manager's reports cover their own team, the salary column appears only for roles that can see salaries, and Bank detail changes to confirm is for roles that can see bank details. | Role | What they can do | | --- | --- | | Owner and admin | Use every report, and print or export it. | | HR | Use every report except Bank detail changes to confirm, and print or export them. | | Payroll or finance | Use the Employee list, Employee directory, the document, probation and holiday reports, the Pension register, Starters and leavers (payroll) and Bank detail changes to confirm. | | Compliance | Use the document reports, Company document expiry, the Employee list and directory, the Pension register, and Upcoming probation dates. | | Manager | Use the people, document, probation and holiday reports for their own team only. | | Auditor | Read only access to the reports they can see. | ## What happens next Use the reports as working lists: act on them, then run them again. The Expiring documents report shows the same dates the [reminders](https://hrhive.co.uk/product/reminders/) watch, and the [compliance overview](https://hrhive.co.uk/product/compliance/) ranks the most urgent for you. When you need a formal record rather than a list, see [evidence packs](https://hrhive.co.uk/product/evidence-packs/). ## Frequently asked questions ### Can I build my own report? No. The seventeen reports are set. You can search, filter and sort each one and export it, so a spreadsheet takes you the rest of the way. ### Who can export what? Exports show only what the person asking is allowed to see. A manager's reports cover their own team, the salary column appears only for roles that can see salaries, and report exports are recorded in the audit log. ### How long is an export available? For 7 days. HRHive removes generated files after that, so download what you need. ## About this page - Last updated: 5 October 2026 ## Related **In HRHive** - [Compliance overview](https://hrhive.co.uk/product/compliance/) - [Reminders and expiry dates](https://hrhive.co.uk/product/reminders/) - [Evidence packs and printable records](https://hrhive.co.uk/product/evidence-packs/) - [Employee records and personnel files](https://hrhive.co.uk/product/employee-records/) - [Holiday and leave](https://hrhive.co.uk/product/leave/) Canonical URL: https://hrhive.co.uk/product/reporting/ Start with HRHive: https://app.hrhive.co.uk/sign-in?next=%2Fnew%3Fhh_funnel%3Dcompliance_overview%26hh_route%3Demployer%26hh_goal%3Dfirst_person_added%26hh_page%3Dproduct%252Freporting