Product
Ready when someone asks
HRHive turns the records you already keep into formal, printable packs. They include the personnel file, right to work check records, the Subcontractor Compliance Pack, the Workforce Register, the Compliance Summary, the Incident History, and ZIP packs for an employee, a sponsor audit or a Home Office request.
What problem does this solve?
An employee asks for their file. A client asks who works for you and what you hold on them. A reviewer asks for your right to work evidence, or the Home Office asks about your supply chain. Pulling that together by hand takes days, and it never looks the same twice.
What HRHive does
HRHive produces formal documents from the records you already keep. Each one is an A4 document with your organisation's name, the date it was produced, page numbers and a quiet "Generated by HRHive" line. Documents that hold personal or confidential information are marked confidential.
In Compliance, under Evidence packs, there are seven.
| Pack | What it holds | Where you start |
|---|---|---|
| Workforce Register | Everyone who works for you, in what capacity, with their right to work and contract status, plus supplier workers on your sites | Evidence packs |
| Organisation Compliance Summary | Where you stand in every compliance area today, with anything that needs action | Evidence packs |
| Incident History | Incidents and accidents in date order, with status and outcome, for the dates you choose | Evidence packs |
| Home Office investigation pack (ZIP) | Your chain of contracts with each business's official details, written statements, assurances and audits | Evidence packs |
| Subcontractor Compliance Pack | Everything held for one supplier: statement, substitution, workers, assurances, audits and identity checks | The supplier's page, then Compliance pack |
| Employee Record | A person's complete file: details, employment history, documents, holidays, policies and cases | The person's page |
| Right to Work File | A person's right to work checks, with the dated record and copies | The person's Right to work tab |
A few more come from the places they belong:
- A right to work check record for each completed check, locked when the check is complete, with a SHA-256 fingerprint for each file.
- The personnel file: one PDF with the sections you choose, with copies of the documents attached if you want them. The sections are employee summary, personal details, emergency contacts, bank details, employment details, document register, holiday record, policies and acknowledgements, forms, cases where you are authorised, and sponsorship record.
- The employee file as a ZIP, in standard folders.
- The Chain of Contracts Register as a PDF and a CSV, inside the Home Office pack.
- The Right to Work Written Statement, for a supplier to sign.
- A sealed PDF with an audit certificate for each document signed in HRHive.
- A sponsor compliance pack as a ZIP, if you have said you hold a sponsor licence.
How it works
- Open Compliance, then Evidence packs. The packs sit in three groups: Whole organisation, Suppliers and One person.
- Choose the pack. For the Incident History, choose the dates first.
- HRHive prepares it. It usually takes a few seconds, and the download starts when it is ready. Generated files stay available for 7 days.
- For one person, start from their page. The Employee Record and Right to Work File tiles take you to the People list and the right to work register. Open the person and produce the file from there: Generate personnel file, Download file (ZIP), Print file cover or Print document index.
- Keep a copy. Save or print it at the time you need it.
What you see
Evidence packs shows each pack as a card with what it holds and what to do next. The organisation packs offer Download PDF and Print. The Home Office pack offers Download pack. The supplier and person cards take you to the right page.
The record it creates
Each pack is a PDF or a ZIP, kept for 7 days and recorded as a finished job against the person who asked for it. Most exports are recorded in the audit log, and producing a supplier or Home Office pack always is. Two examples follow. The Organisation Compliance Summary shows where you stand in every area today.
The Subcontractor Compliance Pack puts one supplier's evidence on A4.
Who can do what
The Evidence packs area is shown to people who can create exports. The Incident History lists only the cases the person producing it can see.
What happens next
Hand over the pack and keep a copy for your own file. The records stay in HRHive, so the next request starts from the same place. If you need a list rather than a document, reporting has sixteen reports you can print or export, and the compliance overview shows what is missing before anyone asks.