Product
An organisation chart that draws itself from who reports to whom
Record departments, positions and locations, then set each person's manager. HRHive draws the chart from those links and keeps it current as people join, move and leave. You can print it, or print a hierarchy by position.
What problem does this solve?
An organisation chart is usually a slide somebody drew two years ago. It is wrong the day after it is saved, nobody owns it, and it gets rebuilt by hand whenever an adviser, a sponsor or a new manager asks who reports to whom.
What HRHive does
- Draws the chart from the manager recorded on each person's employment details. There is nothing separate to maintain.
- Keeps it current as people join, move and leave. It shows people who are current or about to start, and a leaver drops off it.
- Records departments, positions and locations. A department can sit inside another one. A position has a title, a department, the position it reports to, a location, hours and a salary band, and it exists independently of whoever holds it, so the structure stays clear when someone leaves.
- Fills in a manager for you when you add someone to a position that reports to another position: the person who holds that position.
- Lets you find someone, filter by department or location, and collapse or expand a team. In a large organisation, over 250 people, branches start collapsed so you can focus.
- Lets HR drag a person onto a new manager. HRHive asks you to confirm, the change takes effect from today and it is recorded in their employment history.
- Refuses impossible reporting lines. Nobody can be their own manager, and a circular reporting line is turned down.
- Prints the chart, downloads it as a PDF, or prints a hierarchy by position, which the product labels sponsor-friendly.
How it works
- Add the structure you have. Departments, positions and locations are optional, but they make filtering easier, and policies can be aimed at a department or a location.
- Set each person's manager. Do it when you add them, or later with Record a change on their Employment tab, from the date it takes effect.
- Open Organisation. The Chart tab draws it. Search, filter, expand and collapse to find your way around.
- Move people by dragging. Drop someone onto their new manager and confirm.
- Print or download it when someone asks.
What you see
The Organisation page has five tabs: Chart, Departments, Positions, Locations and Company details. The chart shows each person as a card with their name and job title, with a count of how many people report to them. Someone who has not started yet is marked "Starting soon".
The record it creates
The chart is a view, not a document you have to keep up to date. The reporting lines behind it are part of each person's employment history, with dates, and moving someone on the chart records an employment change from today with the reason "Moved in organisation chart". The printed chart is an A4 document dated "As at" the day you print it, with a count of people, and it carries the quiet "Generated by HRHive" line. The version by position puts each job title first, with the person's name and department beneath it.
Who can do what
Everyone with access can see the structure. Changing it is for the people who manage employment records.
What happens next
Reporting lines do more than draw a picture. A manager can see, and approve holiday for, everyone who reports to them, directly or indirectly. Holiday requests go to the person's manager, and so do reminders such as probation reviews. When you change someone's manager, all of that follows. See Employee records for where the manager is recorded and Leave for how approvals work.