Start from your situation
Running payroll for clients? Here is what to do, in order.
Know about starters, leavers and changes before payroll day. Get each client to invite you with the payroll role, then use the notices and reports HRHive gives you. HRHive is not payroll software, so pay is still worked out in yours.
Create your account, then ask each client to invite you with the payroll role.
From first client to payroll day
6 steps, in order. Each one links to the page that explains it.
Ask each client to invite you with the payroll role
The client's owner or an administrator invites you by email and gives you the payroll role. You sign in with a one-time link, an emailed code or a passkey, and one login covers every client.
Payroll bureauxCheck what needs confirming before payroll
Home shows how many bank detail changes need confirming before payroll. Confirm each change with the employee, then confirm it in HRHive. An employee cannot confirm their own change.
Employee recordsWatch for leavers
When a leaving date is set, payroll is told, with a prompt to review final pay and outstanding holiday. HR and the manager are told too.
OffboardingCollect starter details
A new starter gives their details, emergency contact, bank details and P45 or starter information through one emailed link, so the details payroll needs arrive in their record.
OnboardingRun the starters and leavers report
Choose the period, then export to CSV, Excel or PDF. HRHive does not send data to your payroll software yet, so you enter or import the changes as you do now.
ReportingCheck holiday and sickness records
Holiday balances and approved leave are in each client's records, and sickness absence is recorded as leave. HRHive records them. It does not calculate sick pay or run payroll.
Leave
What you will have at the end
- An invitation into the client's organisation with the payroll role
- Bank detail changes confirmed before the pay run
- Leavers and their final details known in good time
- Starter details in the person's record
- A starters and leavers report for the period